FOUNDING INFORMATION

Name Suomen Merihistoriallinen Purjelaivayhdistys ry (Finnish Maritime Heritage Sailing Ship Association)
Registration number 204.893
Registered office Helsinki
First registered 27 January 2011
Last registered 27 January 2011
Business ID: 2415100-6

The purpose of the association is to preserve traditional sailing ships, their history and traditional seamanship, as well as to restore historic vessels.

At the heart of this work is the maintenance and preservation of the Jan Mayen schooner, built in 1914, for future generations.

RULES OF THE ASSOCIATION

Please note: this is an unofficial English translation of the association’s rules. In the event of any discrepancy, the registered Finnish-language rules shall prevail.

The rules of Suomen Merihistoriallinen Purjelaivayhdistys ry define the association’s purpose, activities, membership, administration and decision-making. The rules are published below in full.

1. Name and registered office of the association
The name of the association is Suomen Merihistoriallinen Purjelaivayhdistys ry, and its registered office is in Helsinki.

2. Purpose and activities
The purpose of the association is to preserve traditional sailing ships, their history and seamanship, and to restore vessels.

To fulfil its purpose, the association
aims to organise sea voyages, sailing exercises, competitions and other similar events for its members. The association also provides education and guidance relating to seafaring, carries out other similar educational work and organises exhibitions and social evenings.

To support its activities, the association may accept donations and bequests, own any real property necessary for its activities and organise fundraising sales and, subject to the appropriate permits, lotteries and fundraising campaigns.

3. Members
Any person who accepts the purpose and rules of the association may join as a member.

Members are accepted by the board of the association.

4. Resignation and termination of membership
A member has the right to resign from the association by notifying the board or its chairperson in writing, or by announcing their resignation at a meeting of the association to be recorded in the minutes.

The board may expel a member from the association if the member has failed to pay an overdue membership fee or has otherwise failed to fulfil the obligations they accepted by joining the association, has through their conduct within or outside the association significantly harmed the association, or no longer fulfils the conditions for membership stipulated by law or in the rules of the association.

5. Joining fee and membership fee
The amounts of the joining fee and annual membership fee collected from members are determined by the annual meeting.

6. The board
The affairs of the association are managed by a board consisting of a chairperson and two other ordinary members, as well as two deputy members, elected at the annual meeting.

The board’s term of office is the period between annual meetings.

The board elects a vice-chairperson from among its members and appoints a secretary, a treasurer and any other necessary officers from among its members or from outside the board.

The board meets at the invitation of the chairperson or, if the chairperson is unavailable, the vice-chairperson, when they consider it necessary or when at least half of the board members request it.

The board has a quorum when at least half of its members, including the chairperson or vice-chairperson, are present. Votes are decided by a simple majority. If the votes are tied, the chairperson has the casting vote; in elections, however, the tie is decided by drawing lots.

7. Signing on behalf of the association
The name of the association is signed by the chairperson, vice-chairperson, secretary or treasurer of the board, each acting alone.

8. Financial year and audit
The association’s financial year is the calendar year.

The financial statements, with the necessary documents, and the board’s annual report must be submitted to the performance auditors/auditors no later than one month before the annual meeting. The performance auditors/auditors must give their written statement to the board no later than two weeks before the annual meeting.

9. Meetings of the association
The annual meeting of the association is held each year between January and May, on a date set by the board.

An extraordinary meeting is held when a meeting of the association so decides, when the board considers it necessary, or when at least one-tenth (1/10) of the association’s members entitled to vote request it from the board in writing for a specifically stated matter. The meeting must be held within thirty days of the request being submitted to the board.

At meetings of the association, each member has one vote.

Unless otherwise stipulated in the rules, the decision of a meeting is the opinion supported by more than half of the votes cast. If the votes are tied, the chairperson of the meeting has the casting vote; in elections, however, the tie is decided by drawing lots.

10. Convening meetings of the association
The board must convene meetings of the association at least seven days before the meeting by letters posted to members, by a notice in a newspaper published in the association’s home municipality, or by email.

11. Annual meeting
The following matters are considered at the association’s annual meeting:

1. opening of the meeting
2. election of the chairperson and secretary of the meeting, two examiners of the minutes and, where necessary, two vote counters
3. confirmation that the meeting is lawful and has a quorum
4. approval of the agenda
5. presentation of the financial statements, the annual report and the statement of the performance auditors/auditors
6. decision on adopting the financial statements and on discharging the board and other accountable persons from liability
7. approval of the action plan, the budget and the amounts of the joining and membership fees
8. election of the chairperson and other members of the board
9. election of one or two performance auditors and a deputy performance auditor, or one or two auditors and a deputy auditor
10. consideration of any other matters mentioned in the meeting invitation.

If a member wishes to have a matter considered at the annual meeting, they must notify the board in writing early enough for the matter to be included in the meeting invitation.

12. Amending the rules and dissolving the association
A decision to amend the rules or dissolve the association must be made at a meeting of the association by a majority of at least three-quarters (3/4) of the votes cast. The meeting invitation must mention the amendment of the rules or the dissolution of the association.

If the association is dissolved, its assets are used to advance the association’s purpose in the manner decided by the meeting resolving on the dissolution. If the association is ordered to be dissolved, its assets are used for purposes that promote the preservation of traditional sailing ships.

Support the restoration of the historic Jan Mayen schooner

Maintaining Jan Mayen is continuous, year-round work. Every donation helps preserve the schooner, built in 1914, and keeps her a living part of Finland’s maritime history.

You can support the work of Suomen Merihistoriallinen Purjelaivayhdistys ry by making a voluntary donation:

FI58 6601 0001 0893 90

Recipient: Suomen Merihistoriallinen Purjelaivayhdistys ry
Please write “lahjoitus” (donation) and your name in the payment message field.

You will receive an email confirming that we have received your donation. We will also tell you how your donation will be used.

Thank you for helping keep Jan Mayen afloat – now and in the future.

Suomen Merihistoriallinen Purjelaivayhdistys ry
Ukkostie 4 B 21, 00720 Helsinki, Finland

Previous experience with ships is not required. What matters most is an interest in historic vessels, working together and learning something new.

We organise volunteer workdays at suitable intervals.

Tasks range from maintaining and restoring the ship to organising events and other practical work. Come and leave your own mark on the schooner’s story. You will also get to know the historic Jan Mayen beneath the surface – sometimes quite literally.